Administrators · Bookings
Book for a member
Create a desk or room booking on someone's behalf, at the standard price, an agreed price or free.
Updated 18 October 2026
Create the booking
- Go to Bookings and click Book for a member.
- Choose the Member.
- Choose Desk or Meeting room, then which one.
- For a desk, choose the type: Casual (one day), Semi-permanent or Permanent, and the dates. For a room, choose the date, time and an optional Meeting title.
- Tick Approve now to confirm it straight away.
- Tick Email the member if you want them to be told.
If the desk or room is already taken for those dates, you'll be told before anything is saved.
Set the price
| Price | Use it when |
|---|---|
| Standard | They pay your normal price |
| Agreed | You've agreed a different amount; enter it and the billing period |
| Complimentary | It's free, for example a trial or a partner |
Record how they'll pay
Under How will they pay?:
- Card (send a payment link later): they'll pay by card.
- Already paid: they paid outside the system, for example by bank transfer. Enter the amount, date and method so it shows on the Revenue page.