Book a meeting room

Choose a room and time

1. Go to Floor Plan and click a room under Meeting Rooms.
2. Pick a Date. The timeline shows the room's opening hours and which times are already taken.
3. Choose a Start time and how long you need. Times go in 15-minute steps.
4. Add What's it for? if you like, for example "Client meeting". This becomes the calendar title.

Each room has its own rules, such as the shortest and longest booking and a gap between meetings. If a time isn't allowed, the dialog tells you why.

Invite guests

• In Invite guests, type email addresses separated by commas.
• In Video call link, paste a Teams, Zoom or Google Meet link if the meeting is partly online.

Everyone gets a calendar invite from the workspace. If you later change or cancel the booking, they get an update automatically.

Paying for a room

Depending on the room, it may be:

• Free for everyone,
• Free for members and paid for others, or
• Paid, charged per hour.

If payment is needed, you'll pay by card in the same window. The booking is held while you pay and confirmed as soon as it goes through.

Rooms that need approval

Some rooms need the team to approve each booking. These show as Pending until approved, and your guests get their invite once it is.

Times look wrong in my calendar

Invites use the workspace's time zone. If your calendar is set to a different time zone, it shows the meeting in your local time. That's expected.